Information for Authors:
Manuscripts must be submitted only in English and should be written according to sound grammar and proper terminology. Papers submitted for publication should describe original work, not previously published elsewhere, totally or partly. The manuscript should be typed, double-spaced, with 2.5 cm margins. Authors should submit their manuscripts online via "manuscript submission" hyperlink. Manuscript must be accompanied by a covering letter to the Editor-in-Chief, including title and author(s) name and undertaking that it has not been published or submitted elsewhere. Generally, the manuscript should be submitted in the form of two separate files:
 Main file: The type of manuscript (original article, review article, case report) Title of the manuscript, Running title, names of all authors/ contributors (with their highest academic degrees, designation and affiliations) and name(s) of department(s) and/ or institution(s), Main text of article, Acknowledgement, Conflicts of Interest, Tables, Figures, and References.
Use footnotes only in tables and figures, not to elaborate on the article text. To verify drug names (use generic names only, adding the brand name afterward in parentheses if relevant).
 Blinded Article file: The main text of the article, beginning from Abstract till References (including tables) should be in this file. The file must not contain any mention of the authors' names or initials or the institution at which the study was done or acknowledgements. Page headers/running title can include the title but not the authors' names. Use rtf/doc files. Please do not send the PDF format.
Types of Manuscripts :
Original articles: These include randomized controlled trials, intervention studies, studies of screening and diagnostic test, outcome studies, and cost effectiveness analyses.
The text of original articles should include: Title, Abstract, Introduction, Materials & Methods, Results, Discussion, Conclusion, Acknowledgement, Conflicts of Interest, Tables, Figures, and References.
Breaking of "Materials & Methods", "Results" and "Discussion" sections into some separate parts using subtitles is optional.
The Abstract (no more than 250 words) in structured format as Background, Methods, Results and Conclusion followed by 3 to 5 Keywords must be presented. They should briefly describe the problem being addressed in the study, how the study was performed, the salient results and what conclusions can be made from the results. Do not use abbreviations, footnotes and references in the abstract. Please use Index Medicus subject headings .
Review Articles: They should be written by authors considered experts on the subject. Therefore the corresponding author of the review article must be one of the authors of at least three articles presented in Reference section. Systematic reviews and meta-analysis are more welcomed and they should respectively follow the PRISMA (http://www.prisma-statement.org/) and MOOSE guidelines (http://www.consort-statement.org). Review articles must include an abstract of no more than 250 words, a main text between 2000-3000 words excluding up to 90 references, and up to 6 tables and/or figures.
Case reports: Case reports are accepted provided they are of exceptional interest for readers. The case report consists of Abstract (unstructured); Introduction; Case Report; Discussion; Acknowledgements; and References. Case reports must not exceed 1,000 words, 15 references and reasonable amount of tables and/or figures.
References: References should be numbered consecutively according to the order in which they are cited in the text. A reference cited only in a table or figure is numbered within the sequence established by the first mention of that table or figure in the text. References must be current. Authors must verify all references. The reference list should follow the text of the manuscript. References should be prepared in the Vancouver (Vancouver-NIH) Style.
Article : Esmaeilzadeh S, Delavar MA, Basirat Z, Shafi H. Physical activity and body mass index among women who have experienced infertility. Arch Med Sci. 2013 Jun 20;9(3):499-505.
Book : Delavar MA, Khani S. The clinical gynecology protocol. Tehran: Jame' Negar Publication; 2006.
Thesis: Delavar MA. Lifestyle and dietary factors associated with Metabolic syndrome in urban middle aged women of Babol city Mazandaran Province, Iran [PhD thesis]: Universiti Putra Malaysia; 2009.
Web site: Célia B. Health on the Net Foundation, International medical informatics association, Health on the Net Foundation (HON). [Updated 01 December, 2011; cited July 7, 2014]; Available from: http://www.healthonnet.org.
Note: If the authors have the article prepared using EndNote, we prefer to receive it. The EndNote file of Vancouver (Vancouver-NIH) Style could be downloaded here.
Tables : Do not embed tables in the manuscript text. Tables must be created using the table tool in Word (doc). Do not submit tables as photograph. Footnotes can be included below the table. They should have a brief descriptive title placed at the top. Number the tables consecutively in the order in which they are cited in the text. Do not use bulleted lists in tables. Place explanatory matters in footnotes, not in the heading.
Figures should be in limited numbers, with high quality art work and mounted on separate pages. The captions should be placed below. The same data should not be presented in tables, figures and text, simultaneously.
Figures and Illustrations: Authors are encouraged to submit their figure files in color . Illustrations should be numbered consecutively to the order in which they are cited in the text, given suitable legends. Original drawings may be submitted although high quality glossy photographs are preferable. They should be kept separate from the text. Please put each tow figures in one page of the manuscript text. The same data should not be presented in tables, figures and text, simultaneously.
Cover letter: Each article should be accompanied by a cover letter, signed and dated by corresponding author specifying the following statement: “The manuscript has been seen and approved by all authors and is not under active consideration for publication, has not been accepted for publication, nor has it been published in another journal in full or part" (except in abstract form). This letter should be scan and upload via prerequeisit section in manuscript submission form.
A cover letter sample file is accessible here.
Conflicts of interest: Authors should disclose, at the time of submission, information on financial conflicts of interest or other interests that may influence the manuscript. Authors should declare sources of funding for the work undertaken. Authors must participate in the peer review process and follow the comments. All Authors mentioned in the paper must have significantly contributed to the research. Level of their contribution also must be defined in the “Authors’ Contributions” section of the article. Authors cannot withdraw their articles within the review process or after submission, or they must pay the penalty defined by the publisher.
Peer review process: Immediately after receiving of a manuscript, the manuscript will be checked regarding it's references and also possible plagiarism. Then, the manuscript is sent to two or more reviewers. The whole review process depends on receiving referees' comments and revising the manuscripts based on these comments to the author. On receipt of the revised article from the author, and after final approving by referees, the letter of acceptance is issued to the author. Authors have the right to communicate to the editor if they do not wish their manuscript to be reviewed by a particular reviewer because of potential conflicts of interest. The author can also suggest the name of possible competent reviewers but it is up to the editor to accept it. No article is rejected unless negative comments are received from at least two reviewers. To assist the speed of peer review process, you are requested to introduce three experts with their contact details, but the Editor-in-Chief would be emancipated finally.
- Handling, considering and accepting of the submiited articles only based on the date of submission and their scientific merit. Sponcered papers or papers of special issues are assessed tha same as other submitted manuscripts.
- Doing their responsibilities in a fair way and without any descrimination based on religious and political beliefes, sexual orientation, ethnic and geographical origin and gender of the authors.
- Authors should keep accurate records of data related to their submitted manuscript and provide access to these data whenever it's requested reasonably.
- Authors should have permission, confirmation or approval of national and/or local legal institutions in the cases of using human or animal subjects in their studies.
- When an obvious error is observed in the publication, the authors should notify it promptly to the journal editorial office. He/she can correct the error by sending an erratum, addendum and/or corrigendum notice, or can retract the paper when it is inevitable.
- Please state that informed consent was obtained from all human adult participants and from the parents or legal guardians of minors and include the name of the appropriate institutional review board that approved the project. It is necessary to indicate in the text that the maintenance and care of experimental animals complies with the current laws of the country in which they were performed.
- The corresponding author is the point of contact for the Editorial Office and Publisher.
- Corresponding author should collect signed copyright transfer agreements and CME disclosure forms from all authors and submitting these to the Editorial Office with the manuscript.
- He/She should share the reviewers’ comments with the other authors and ensuring the requested revisions are made or clearly disputed before resubmitting the manuscript.
- Page proofs: The publisher will e-mail page proofs to the corresponding author. It is up to the corresponding author to share these proofs with the other authors. The corresponding author is responsible for incorporating all the corrections made by the authors and returning the proofs to the publisher within 48 hours.
- The corresponding author of the article featured on the cover of an issue of Caspian J Reprod Med will receive PDF files of cover designs from the Editorial Office. He or she may share these designs with the other authors, but the corresponding author is responsible for ensuring any figure/tables/illustrations taken from the article (or supplied specifically for use on the cover) have been reproduced clearly and accurately, and for verifying the accuracy of their use for the Editorial Office.
- To help to improve the quality of the submitted manuscript by participation in the evaluation process in a timley manner.
- Not to copy the whole or part of manuscript and retain the confidentiality of the information supplied by the authors or editors.
- To check any potential conflicts of interest (finantial, collaborative and institutional) and to informe the editors.
- To notify editors any unusual similarity between the under review manuscript and a published paper.
Copyright : All listed authors must sign the copyright transfer form . No article will be published without a copyright transfer agreement signed by all the listed authors. The signed copyright transfer agreement should be scanned and submitted online.
Page charges: There are no charges for publication in the Caspian J Reprod Med.
Procedures for dealing with unethical behaviour
Recognition of unethical action
- Misbehaviour and unethical action can be identified and transfered to the editor or publisher by any one.
- Sufficient information and document should be delivered by who informs the editor and publisher for further investigation.
- The editor makes a primary decision against the misconduct and begins a full investigation.
- Complete documents should be accumulated and any useless allegation should be avoided.
- It does not need to consult more widely in the minor breaches or violations. The author should has the opportunity to answer to allogations.
- It these cases, the editor to gether with the others like publisher by assessment of the evidence or by consultation with a number of experts, will make decision to involve employers of the accused.
Consequences (depends on the sevirity of the unethical action)
- In the cases that it seems misunderstanding happened by the author or reviewer, informing or edicating could be used.
- Warning to the author or reviewer by a strong worded letter.
- Publication of a formal notice which describes the misbehavior in detail.
- Publication of an editorial which describes the misbehavior in detail.
- Writing a letter to the head of the author's or reviewer's department or financial supporter.
- Formal withdrawal or retraction of a publication together with sending a letter to head of the author's department and informing of Abstracting and Indexing services.
- Imposition of formal sanctions on contribution for a period of time.
- Reporting the whole case to a related organisation or higher authorirt for legal follow up and action.
Editor-in-chief: Zahra Basirat, M.D.